Events for Campus Groups

UNTD Campus Groups

On campus groups include recognized student organizations, campus departments, faculty and staff committees. If you do not fall in either category, please use the external groups reservation process or contact Event Operations.

Submitting a Reservation:

To make an internal reservation for a meeting, tabling or special event please submit your request through our event scheduling system.


Reservations in Astra must be made 14 days prior to the event activity, if your event requires a special set up in a large meeting space event requests must be made 30 days in advance. The submission of a room reservation request in Astra does not guarantee a reservation, it only notifies the Manager of Event Operations of the request. Reservations are confirmed via a confirmation email sent from the Astra Event Management System or the Event Operations manager.


All events on campus must utilize ECI management to cater their event. Events where alcoholic beverages will be sold, provided or consumed must be approved must be approved by the Executive Vice President of Administration at least 10 days prior to the event using the Alcohol Use Request Form. Student organizations may not host events with alcohol.

Security & Risk Management

All groups are required to provide adequate security as required by the University. Generally, events with 100 or more attendees are required to have security. All events that include details that may pose a risk to the University will be required to consult with Risk Management and or attend a scheduled meeting to review details prior to the event. To request security for the event, fill out the Security Staffing Request Form costs for security services will be charged to the user.

Events Involving Minors

Events involving minors must be approved by Risk Management before the reservation can be confirmed. Staff, faculty, or students working with any program or event must have a current background check completed and successfully complete Sexual Assault Child Molestation Awareness Training before hosting the event.

Request for Audio Visual Equipment

Requests for A/V needs will need to be made separately using the IT Event Support Request Form, the request form should be submitted to at least 5 days prior to your event.


For more information, please see our Facilities Use Guidelines