Withdrawal/Tuition Refund Appeal Form
Examples of Supporting Documentation for Campus Appeals
A Withdrawal Appeal is the process of considering if a student is eligible for a class
withdrawal after the
posted period has passed for a session within a term due to extenuating circumstances, including
medical reasons. If granted, the course(s) in question will remain on the student record with a nonpunitive
grade of “W”.
A Tuition Refund Appeal is the process of determining if a student is eligible for a tuition refund
exception outside of the posted refund dates within a term due to extenuating circumstances. If
granted, it may involve the removal of the course(s) in question from the student record.
A student has 1 year from the last day of finals for the session to file a Withdrawal/Tuition Refund
Appeal. Before deciding to apply for a refund, the student must review the refund policy and
guidelines on the Student Business Services webpage to determine if the criteria has been met.
If a student has received any type of financial aid or loan, they must consult with
the Financial Aid
Office before submitting the Withdrawal/Tuition Refund Appeal Form to see how it may affect the aid
Examples of appropriate circumstances for an appeal include, but are not limited to the below. Additional examples can be found on the Examples of Supporting Documentation for Campus Appeals document.
- Death of the student or of an immediate or very close family member (death certificate or official obituary notice must accompany appeal)
- Medical issues (documentation on an official medical authority’s letterhead must accompany the appeal)
- Call to active military duty (official orders must accompany appeal)
- An accident that prohibited the student’s continued attendance (police report, medical documentation as described above must accompany the appeal)
- Administrative error
- Severe family circumstance/hardships
- Involuntary change in employment
These are some examples of circumstances that will NOT be considered for an appeal:
- Incomplete appeal form and supporting documentation
- Past the 1 year deadline for submitting an appeal
- Change in employment
- Inability to a transfer course to another college/university
- Failure to seek academic and/or financial advisement before registering
- Dissatisfaction with a course content, professor or grade
What does a student need in order to file a Withdrawal/Tuition Refund appeal?
- The student must complete and submit the official Withdrawal/Tuition Refund Appeal Form with all accompanying documentation to the Registrar’s Office by either:
- Emailing the appeal package to Registrar@untdallas.edu;
- Delivering a hard copy package to the Student Solutions Center in the Student Center Building; or Mailing to:
University of North Texas at Dallas
ATTN: Registrar’s Office
7300 University Hills Blvd
Dallas, TX 75241‐4605