Welcome! We're so glad you're here.
The Office of Disability Services at the University of North Texas at Dallas seeks to empower students to manage challenges and limitations imposed by disabilities. Our services aim to provide students with exceptional services as they transition to college or continue their studies. The office serves students with learning, physical, health, or psychiatric disabilities in managing the varying demands of the University experience. In addition to serving students, we assist the University community in making programs, services, and activities accessible for everyone.
The core functions of the Disability Services Office are put in place accommodations which are deemed appropriate in adherence with Section 504 of The Rehabilitation Act and the American with Disabilities Amendments Act of 2008 (ADAA), provision of reasonable accommodations, act as a consultant, and educate the UNT Dallas community.
We’d love to hear from you!
Location & Hours
UNT Dallas Student Center, Suite 1104
Monday | 8:30am to 5:30pm
Tuesday | 8:30am to 5:30pm
Wednesday | 8:30am to 7:00pm
Thursday | 8:30am to 5:30pm
Friday | 8:30am to 5:30pm
Disability Documentation: Guidelines and Forms
The process for obtaining accommodations in college is different from high school. It can be confusing! We are here to help make the process as smooth as possible. Here are guidelines to help you along the way.
In order to receive accommodation, students must self-identify as a person with a disability. This process includes providing documentation of disability from an appropriate qualified professional and registering with Disability Services. Examples of appropriate professionals include a physician, educational diagnostician, licensed psychologist, psychiatrist, or licensed counselor. Documentation received will be thoroughly reviewed and considered in determining whether a student is disabled as defined by the ADA and therefore entitled to reasonable accommodation(s). Please know that once ODS receives documentation, it becomes part of the student’s educational record and is protected under FERPA.
It is helpful if the diagnosing professional for all disabilities suggests appropriate accommodations within an academic setting. The intent of the office is not to exclude students from the use of services, but to ensure that those with disabilities who have current functional limitations receive appropriate services. 504 plans and IEPs alone are not acceptable documentation and must be accompanied by supporting documentation.
Note: If you are also receiving services through the Department of Assistive and Rehabilitative Services (Division for Rehabilitation Services or Division for Blind Services), please inform the Coordinator when requesting accommodations.
To simplify the process the following forms may be used for some types of disabilities or a formal letter may be created as long as it contains all of the elements listed below:
- ADD/ADHD Form
- Physical Disability Form
- Psychological/Psychiatric Disability Form
The following is a list of the basic documentation requirements specific to each disability:
- Attention Deficit/Hyperactivity Disorder: A copy of a diagnostic report within the last three years which states the DSM diagnosis, symptoms, and functional limitations; instruments and procedures used to make the diagnosis; and the dosage, type, and frequency of medication.
- Learning Disability: A copy of a comprehensive psychoeducational test battery administered within the last three years, with a statement of diagnosis, academic limitations, resulting from the disability, and type of learning disability (all test scores must include subtest scores); a copy of a recent IEP and Multi-Factored Evaluation, if available.
- Psychiatric Disability: A DSM diagnosis from a psychologist or psychiatrist stating diagnosis, characteristics of the disability, functional limitations, projected duration, and medication.
- Medical Disability/Chronic Illness: Statement of diagnosis, functional limitations, impact of the disability in an academic setting, and medication, including side effects.
- Mobility Impairment: Diagnosis of the mobility impairment and a statement of the functional limitations, medications, dosages, and side effects.
- Visual Impairment: A copy of your most recent eye exam, including diagnosis, visual acuity, and functional limitations; a copy of a recent Individualized Education Plan (IEP), if available.
- Deaf or Hearing Impairment: A copy of your most recent audiological examination, including diagnosis with etiology, degree, type functional limitations, and configuration of loss; a copy of a recent IEP, if available.
Note: Learning disabilities (dyslexia, writing disorders, math disorders, etc.) may not be completed using a form or letter. Psychological testing will be required, and students needing services for learning disabilities should make an appointment with ODS staff prior to seeking documentation.
The information provided should include:
- Statement as to whether each disability is permanent or temporary; if temporary, the expected duration of the impairment
- Information as to how each disability directly and currently impacts the individual with regard to physical, emotional, cognitive, or other limitations; the extent to which each disability impacts the individual’s major life activities (ex. walking, hearing, seeing, learning, communicating, breathing, etc.)
- The impact each disability has in the context of the classroom/learning environment
- How the impairments are mitigated, corrected, or managed by assistive devices, medications, or other coping mechanisms
- Specific recommendations for reasonable accommodations necessary for equitable access in the academic environment
- Any possible or existing side effects of current medications and how these can impact the individual in daily functioning and within the classroom environment
- Specific, detailed diagnosis for each disability (substantiated by DSM-5 criteria or ICD-11 criteria)
- Submitted on office letterhead with the signature and credentials of the qualified professional
Any questions from the qualified professional may be directed to ODS staff at firstname.lastname@example.org
Once the request for services and supporting documentation is received by the Office of Disability Services, it is reviewed by the staff to ensure it meets the guidelines for documentation. Information will be reviewed in both a historical and current context, but providing documentation does not automatically qualify students for services through ODS. Students will be notified by the Disability Services Coordinator regarding eligibility status. If eligible, the student will be directed to schedule an intake appointment with the Coordinator. If more diagnostic information is needed, the student will be contacted to discuss what information is needed to complete the eligibility requirements.
Contact the Office of Disability Services at 972-338-1787 or email@example.com if you have any questions about which form(s) you need to complete to request accommodations.