Reporting a Concern or Complaint
This information is provided to assist UNT Dallas employees in directing any question, concern, or complaint they may have pertaining to suspected wrongdoing including, inappropriate conduct or failure to comply with federal or state laws or UNT Dallas policies.
It is the policy of UNT Dallas to promptly investigate good-faith reports of suspected wrongdoing involving UNT Dallas employees and individuals who act on behalf of the university.
The first step should be to resolve the concern or complaint using the supervisory chain-of-command. If the issue involves someone in the supervisory chain, employees should report the matter to the next higher supervisor, manager, or unit head.
However, individuals may also report suspected wrongdoing to Institutional Compliance through the UNT Dallas TrustLine, and to any of the departments listed below:
- Institutional Compliance
- Internal Audit
- Human Resources
- Office of Equal Opportunity
- UNT Dallas Police
If the unit contacted is not the appropriate point-of-contact for the particular issue being raised, the contacted unit will refer the report to the appropriate UNT Dallas or UNT System official for resolution. We sincerely hope that this guidance is beneficial in identifying the appropriate unit to report your question, concern, or complaint.
Individuals who suspect fraud, waste and abuse also may report the concern to the State Auditor's Office. The State Auditor's telephone number is 1-800-TX-AUDIT (892-8348) and their website is http://sao.fraud.state.tx.us.
You can find more information about your rights and responsibilities when reporting suspected wrongdoing at UNT Dallas Policy 4.013 – Employee Responsibilities and Rights under the Institutional Compliance and Ethics Program
Employees and individuals acting on behalf of UNT Dallas are encouraged to report compliance failures for which they may be responsible. This does not include an isolated one time issue such as failing to arrive at work on time. Self-reporting does not allow the individual to escape responsibility for their actions, however such reporting may mitigate any disciplinary action imposed.
Intentionally making a false report of suspected wrongdoing is a serious matter that can constitute grounds for disciplinary action including termination of employment or business relationship.
Mandatory Reporting Obligation and Protection from Retaliation
All UNT Dallas employees and individuals acting on behalf of the university are obligated to report suspected compliance failures to the appropriate UNT Dallas or UNT System official. Fulfilling this mandatory reporting obligation is not a substitute for reporting suspected abuse or neglect to law enforcement or the appropriate state agency.
Retaliation against individuals who report or cause to be reported compliance failures in good faith is strictly prohibited. Individuals assisting in any investigation into reports of suspected wrongoing also are protected from retaliation. Anyone who engages in retaliation is subject to disciplinary action including termination of employment or business relationship.
All University employees are responsible for:
- adhering strictly to federal and state laws as a condition of employment.
- Participating in periodic training on ethics, compliance, and on the legal topics that relate directly to their job functions.
- reporting suspected non-compliance with applicable federal and state laws.
All University management is responsible for:
- being knowledgeable of federal and state laws that impact on their business units.
- informing their employees of the specific regulatory requirements that apply to their job functions.
- recommending or providing training that employees need to remain in compliance with the law.
- participating in the responsibility for compliance implementation and enforcement within their units.