For Eligible Students
FERPA defines an eligible student as a student who has reached 18 years of age or is attending an institution of postsecondary education. Your FERPA rights begin as of the day you officially enroll in a course at the University of North Texas at Dallas. This means that we cannot release non-directory information from your education record without your written consent.
What are your rights?
Students have four primary rights under FERPA:
- To inspect and review their education records.
- To seek to amend those education records they believe to be inaccurate or misleading.
- To have some control over the disclosure of information from those education records.
- To file a complaint concerning alleged failures by an institution to comply with FERPA regulations within 180 days.
What is protected?
FERPA defines an education record as information in any format that directly identifies an individual and is maintained by the institution or a party acting for the institution. There are two kinds of records:
- Directory or public information is information that is not generally considered harmful
or an invasion of privacy if released. Directory information includes student’s full
name, address (local and permanent), email, phone numbers, date and place of birth,
major field of study, dates of attendance, degrees/awards received, most recent previous
school attended, enrollment status (classification, under/grad, part/full-time), participation
in officially recognized activities and sports, weight/height of members of athletic
team, and photograph.
- The Unviersity can release your directory/public information without your written consent unless you request that we withold it. You can request that we withhold your directory/public information by completing the Request to Prevent Disclosure Form.
- Non-directory information is information that is not considered to be directory information, such as enrollment records, grades, schedules. We cannot release this information to anyone without your written consent. You can request for us to release your non-directory information by completing the Request to Release Education Record Form.
Are there any exceptions?
There are five exceptions to education records:
- Sole Possession Records – Records kept in someone’s “sole possession” and never shared with anyone else.
- Law Enforcement Records – Records that are created by and maintained by a law enforcement agency for the purposes of law enforcement.
- Employment Records – These records are not education records unless employment is conditional upon the individual being a student.
- Medical Records – Records created, maintained and used by professional healthcare workers for the purposes of providing healthcare services. Medical records, however, can become education records when they are used to justify, support, or elucidate some situation connected with an individual’s student status.
- Alumni Records – Records that are created and maintained by an alumni association, usually for social and fund-raising purposes.
There are some disclosure exceptions. Prior written consent is not required when disclosure is made under the following conditions:
- To UNTD officials who have a legitimate educational interest.* This includes the following:
- A person employed by UNTD in an administrative, supervisory, academic or research, or other support staff position
- A person serving on an institutional governing body
- A person employed by, or under contract to, the institution to perform a special task, such as an attorney or auditor
- To schools in which the student seeks or intends to enroll
- To authorized state and local representatives, subject to the requirements in Sec. 99.35
- In connection with financial aid for which the student has applied or received
- To certain state and local officials or authorities, subject to the requirements in Sec. 99.38
- To organizations conducting studies for, or on behalf of, educational agencies or institutions
- To accrediting organizations to carry out their accrediting functions
- To parents, as defined in Sec. 99.3, of a dependent student, as defined in Sec. 152 of the Internal Revenue Code of 1986
- To comply with a judicial order or lawfully issued subpoena
- In connection with a health or safety emergency
- Information the educational agency or institution has designated as “directory information”
- To the parent of a student who is not an eligible student or to the student
- To a victim of an alleged perpetrator of a crime of violence or a non-forcible sex offense, subject to the requirements in Sec. 99.39
- In connection with a disciplinary proceeding at an institution of postsecondary education, subject to the requirements in Sec. 99.39
- To a parent of a student at an institution of postsecondary education regarding the
student’s violation of any federal, state, or local law, or of any rule or policy
of the institution, governing the use or possession of alcohol or a controlled substance
- The institution determines that the student has committed a disciplinary violation with respect to that use or possession and
- The student is under the age of 21 at the time of the disclosure to the parent.
- The Solomon Amendment which requires institutions to release certain directory information to military recruiters. (If a confidentiality request was made by the student, then information will not be released.)
*UNTD defines legitimate educational interest as a school official’s need to review an education record in order to fulfill his or her professional responsibilities for the University.
What if your record needs correction?
Students may challenge the contents of educational records and request corrections to inaccurate or misleading information. Any request for correction or explanation of record contents should be presented in writing to the person in charge of the office where the record is maintained. You can start the process by reaching out to the Office of the Registrar at firstname.lastname@example.org.