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Research and Innovation FAQ

When do I have to notify ORI of a proposal that I want to submit?

Please notify ORI at least ten business days prior to the agency deadline.

If you have questions regarding proposal/grant submissions through state, federal, foundational, or corporate agencies or budget formulation/collaborations, please contact ORI.

If you have question regarding special projects, outreach, or commencement contact the Director of Special Projects.

What project costs are generally allowable/unallowable for reimbursement?

The Office of Management and Budget (OMB) “Uniform Guidance” 2 CFR 200 Cost Principles dictate the type of costs that are allowable or unallowable for reimbursement in federal financial assistance awards.

Costs must be reasonable, allocable and given consistent treatment in accordance with generally accepted accounting principles and conform to any award limitations or exclusions.

It is the responsibility of the PI to adhere to the applicable cost principles.

Typical proposal budgets include the following categories:

  • Personnel (salary and fringe benefits for UNTD faculty, staff, and students)
    • Course Release (faculty only)
    • Summer Salary (faculty only)
  • Materials and Supplies
  • Travel
  • Participant Support
  • Equipment
  • Subcontractors/Consultants

If you have questions about budget formulation, please contact Colette Taylor, Associate Director.

What documents do I need to send to ORI to initiate the proposal process?

  • Copy of Request for Proposal (RFP) or link to RFP
  • Proposal budget
  • Statement of Work/Abstract including the title of the proposal
  • Name of PI and Co-PI (if applicable)
  • Requested start date of the project

My proposal has been submitted to the agency. Now what?

Typically, the waiting period for notification of funding or denial of a proposal is 3 – 6 months. Please keep in mind that the waiting period will vary depending on the agency.

What trainings do I have to complete?

UNT Dallas requires faculty, staff and students that engage in Research and Innovation (regardless of the funding source) to complete the Responsible Conduct of Research (RCR) training and the Significant Financial Conflict of Interest (SFCOI) form. Additionally, Conflict of Interest (COI) training is required. Both are offered through the CITI Program. There are fifteen basic modules for the RCR course and two basic modules for COI training that are required. Training completion time varies by individual.

PIs and Co-PIs on Research and Innovation are required to completed post-award trainings annually.

Who can be a PI on a sponsored project?

Please see UNT Dallas Policy 13.002 for eligibility requirements to be a PI on a sponsored project.

Who do I call for questions regarding the expenses and invoices associated with my project?

Please contact the Research and Innovation Accounting Office.

My proposal has been funded. What are the next steps?

Once ORI receives the official notification of grant/contract, Associate Director Colette Taylor will set up the award according to the terms and conditions of the award. If there is an increase or decrease in the awarded budget, the Associate Director will work with you to finalize the budget prior to setup in the EIS/PeopleSoft System. Once your award is processed, Research and Innovation Accounting (SPA) will notify you by email with the Project ID#/Chart String, which will allow you to begin allocating expenses.

Am I an authorized official? Can I sign my award notification?

The Authorized Official for Research and Innovation is the Executive Director for the Office of Research and Innovation. The Executive Director has been delegated the authority to negotiate and sign grants/contracts for UNT Dallas Research and Innovation. If you receive a notice or award or a contract for a sponsored project, please forward the document to the Office of Research and Innovation for review and processing.

Am I able to submit my own proposals?

No. The Office of Research and Innovation is the administrative office responsible for reviewing and submitting proposals to external sponsors on behalf of UNT Dallas (see UNT Dallas Policy 13.002).

Can I begin working on my project without IRB approval?

No. You must obtain IRB approval prior to working on a project that requires IRB approval. Please contact Research Compliance for questions.


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