How do I get a FWS student in my office?
- Fill out the FWS Departmental Form
- Request a FWS position through the FWS Office: FWS@untdallas.edu or 972.338.1774
- Complete and deliver/email a signed Departmental Contract to the FWS Office.
- Create your job description.
- Post the position in the hiring portal and make sure you specify you are looking for FWS students only.
- Notify the FWS office of the position you have posted so it can be added to the FWS web page.
- Once you have applicants, but before you interview, check their eligibility with the FWS Office to ensure your candidate is hirable using FWS funds.
- Complete hiring process through campus HR.
Please fill out the Student Eligibility Request Form if your interested in Federal Work-Study for the academic year 2025-2026.
How to hire and keep track of FWS Student Workers
Create ePAR to hire FWS student workers.
- Use job code 1711 for Fall, Spring, and Summer.
- *Please note that summer work-study is never guaranteed. You must have preapproval to use FWS students during the Summer term.
- Attach the signed offer letter to the epar. (Offer letter must be signed by the supervisor, the FWS Administrator, Human Resources, and the student.)
- FWS students can work a max of 20 hours per week and up to 40 hrs. during holiday breaks such as (Winter Break, Thanksgiving, and or Spring Break if approved by their Supervisor).
- Departments determine the rate of pay for the position, but keep in mind that the max award for a student is $5,000 for the academic year. If you pay the student $9.00/hr, and they work 20 hours a week, they will barely make it through both fall and spring before running out of funding.
- Keep track of all time on the Departmental Payroll Template you will receive from the FWS Office. The university currently has a $5,000 max offer for all FWS students. Some students will be eligible, but not for the max award. You will be responsible for calculating hours so that your student does not go over their award limit. If they do go over their award, the department will be responsible to repay the FWS funds they were overpaid or you can create an ePAR changing the chart string and job code to 1710 over to be a regular student worker.
This is the Departmental Payroll Template. This template will help you manage your student’s time and ensure not going over their award.
Important Notes
- FWS positions are for Fall and Spring only. Summer is available, but under special circumstances only.
- Fall work study award starts on 9/1/XX and ends on the last day right before the start of the Spring Term.
- Spring work study award starts on the first day of the term 01/XX/XX for that semester and ends on the last day of the term 05/XX/XX.
- If you would like to keep FWS students from year to year, you will need to confirm with the FWS Office that funds are still available and that the student is still eligible. FAFSA must be completed every year to determine the amount of funds student can be awarded under the FWS Program.